Job Announcement إعلان وظيفة
تبحث الهيئة الطبية الدولية عن أفراد ذوي خبرة في جنوب قطاع غزة لشغل منصب مسؤول الموارد البشرية والشؤون الإدارية.
International Medical Corps is looking for an experienced HR Admin Officer in Southern Gaza.
About International Medical Corps
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs.
Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
JOB SUMMARY
The Officer, Country HR & Administration is responsible for executing and overseeing HR and administrative operations across recruitment, onboarding, contracts and status changes, payroll inputs, performance cycle management, training, records/archiving, compliance, and the administration of offices and guesthouses (GHs).
To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation.
MAIN TASKS AND RESPONSIBILITIES
- Lead end-to-end recruitment processes (FSRs, sourcing, interviews, reference checks, offer negotiation).
- Facilitate and advise hiring managers on all recruitment stages; ensure fairness, transparency, and compliance with IMC HR policies.
- Ensure proper onboarding and orientation of new staff; collaborate with other departments to provide engaging orientation.
- Prepare and issue contracts, extensions, amendments, and Change of Status (COS).
- Maintain recruitment tracking reports and regularly update organograms, and contact lists.
- Oversee and facilitate the employee separation process, including exit interviews, clearance forms, benefits, and ensuring all separation documents are properly maintained in personnel files.
- Ensure accurate, up-to-date personnel files (physical and digital) in line with IMC’s Staff File Checklist, including uploads to shared systems.
- Participate in reviewing national staff policies and recommend changes/additions/deletions.
- Review and approve attendance records and timesheets before submission to Finance.
- Consolidate payroll inputs (new hires, COSs, leaves, separations).
- Monitor leave balances, TOIL requests, and sick leave documentation for accuracy.
- Coordinate and oversee the annual performance appraisal cycle; train supervisors on standards.
- Support implementation and monitoring of Performance Improvement Plans (PIPs).
- Guide supervisors in probation evaluations, performance reviews, and goal setting.
- Identify staff training and capacity-building needs across departments, and coordinate the planning, organization, and delivery of training initiatives (e.g., MAST, PSEA, Code of Conduct, Safeguarding, and other HR/organizational development programs) in collaboration with relevant focal points.
- Support HR Management with periodic turnover analysis.
- Ensure all HR/Admin processes comply with IMC policies, donor regulations, and labor law.
- Act as first-line safeguarding focal point for HR/Admin issues; escalate when necessary.
- Monitor and enforce adherence to IMC’s Code of Conduct & Ethics across supervised staff.
- Support audit and compliance processes by providing reviewed documentation.
- Oversee management of offices and guesthouses, including leases, utilities, maintenance, and supplies.
- Supervise PRs for administrative needs and ensure timely completion with Logistics/Procurement.
- Ensure GH rooming lists, cleanliness, and accommodation procedures are followed.
- Track utility bills and lease agreements to ensure timely payments and renewals.
- Ensure facility staff are coordinated and performing effectively.
- Supervise HR/Admin Assistants, providing guidance, task delegation, and performance monitoring.
- Build capacity of Assistants through mentoring and training.
- Provide technical support to program and operations staff on HR policies and procedures.
- Work with HR & Administration Management on implementation of departmental strategic plans.
- Conduct regular field travel to project offices to ensure proper HR/Admin implementation and support managers.
Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive.
MINIMUM REQUIREMENTS
MINIMUM REQUIREMENTS
- Typically, a bachelor’s degree in a related area; a degree in HR management is preferable. An equivalent combination of relevant education and experience may be substituted as appropriate.
- Typically, 3+ years’ experience as an HR generalist; previous experience with International Medical Corps is a plus.
- Strong knowledge of Palestinian labor law and HR best practices.
- Experience with Human Resource Information Systems (HRIS) is an advantage.
- Knowledge of principles and procedures for staff recruitment, selection, training, compensation and benefits, job design, labor relations and negotiation, and HRIS.
- Strong MS Office skills and ability to use technology to collaborate effectively.
- Excellent communication skills in Arabic and English (oral and written).
- Ability to manage competing priorities and meet tight deadlines.
- Proven supervisory and mentoring skills.
- Strong analytical and reporting skills.
- Good conflict management skills.
- Excellent interpersonal skills with the ability to foster collaboration and respect in the workplace.
- Excellent planning and organizing skills.
- Ability to work effectively both independently and as part of a team.
- Self-motivated, highly organized, and detail-oriented.
- Flexible, adaptable, and able to work well under pressure.
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