وظائف فلسطين
عضو مشارك
الترجمة متوفرة تحت الاعلان
ACTED NGO
Area Finance Officer
ACTED NGO
الوصف الوظيفي
Position: Area Finance Officer
Contract duration: 6 months (renewable based on fund)
Location: Gaza – Deir AlBalah
Starting Date ASAP
I-Background on ACTED
ACTED is an international NGO registered in France. ACTED’s vocation is to support vulnerable populations affected by wars, natural disasters and/or economic and social crises, and to accompany them in building a better future. ACTED started its activities in the occupied Palestinian territory (oPt) in May 2007. ACTED is currently implementing projects covering multiple humanitarian / development sectors, funded by of a variety of international donors, which aim at protecting vulnerable households and strengthening civil society actors across the oPt. ACTED oPt offers a dynamic, rigorous and knowledge-orientated working environment.
II-Country Profile
In the occupied Palestinian territory, ACTED is both committed to humanitarian assistance and long-term development. ACTED strives to strengthen the economic capacities of communities, consolidate civil society organisations, and provide emergency assistance to the most vulnerable, rural communities in the West Bank, East Jerusalem and Gaza. ACTED currently seeks an Area Finance Officer for its operations in Gaza.
ACTED is committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential. ACTED endeavours to respond to humanitarian crises and build resilience; promote inclusive and sustainable growth; co-construct effective governance and support the building of civil society worldwide by investing in people and their potential. The commitment of ACTED and that if our teams is guided by 4 core values: (1) Responsibility: we ensure the efficient and responsible delivery of humanitarian aid with the means and the resources that have been entrusted to us. (2) Impact: we are committed to having the most sustainable impact for the communities and the people with whom we engage. (3) Enterprising spirit: we are enterprising and engage in our work with a spirit that creates value and overcomes challenges. (4) Inspiration: we strive to inspire all those around us through our vision, values, approaches, choices, practice, actions, and advocacy.
Greening strategy:
ACTED’s greening strategy aims to tackle environmental degradation and climate change while meeting the needs of the most vulnerable who are often those most affected by the deepening environmental crisis. Each ACTED employee will adhere to these principles through key green programming responsibilities:
Contribute towards the adherence and development of the greening strategy plan.
Explore innovative green programming opportunities and/or solutions within your realm of responsibilities and roles
Encouraging and promoting environmental safeguarding processes and environmental programming standards in accordance with SOPs and technical guideline notes
ACTED PSEAH Policy:
The Finance Officer has the responsibility to adhere to the PSEAH Policy (Protection against Sexual Exploitation, Abuse and Harassment). The Finance Officer has the obligation to complete all mandatory trainings related to the Code of Conduct and the PSEA policy and report any safeguarding concern such as breaches of organisational policies or codes of conduct according to ACTED’s procedures. The Finance Officer carries out work duties in a way that does not harm children, vulnerable adults or other staff or volunteers.
III-Position Profile
Under the supervision of the Senior Finance manager , the area finance officer will be responssible of the following:
1. Accounting and cash management:
Weekly and monthly review of the accounting books prepared by the cashier to ensure accuracy and completeness of the financial information (use of standard descriptions, third party codes, accounting codes, project and budget line codes, open advances, etc.) before sending to coordination
Provides information pertinent to the correct budgetary charging of expenses and monitors budget entries
Verifies physical cash count
Prepare the cash request for the area in due time to send to capital office for consolidation
Ensure implementation of Acted procedures and accounting rules regarding advances to staff and suppliers, daily cash management, money exchange and transfers.
Supervises the cashier to ensure archives of accounting documentation are filed in accordance with ACTED procedures for both physical and scanned documents, with proper follow-up in place, perform monthly spot-checks on the archives to ensure proper filing.
Support gathering necessary supportive documents in case of donor audit or spot-check to provide the documentation on time
Cost Control:
Ensure that all expenses are allocated to a project on which they are eligible and are compliant with Acted and donor procedures
Ensures proper cost allocation on all documents
Ensures the proper use and plan of running costs in line with available budget and best value for money
Validating Supplier’s procurement and payments in due time based on applicable level of authorization:
Ensure compliance and quality of the documents (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)
Ensure completeness of each file based on applicable Acted procedures
Financial Reporting:
By the 5th of each month, control that the financial records at the base level is accurate, complete and submitted on time to capital office for monthly and yearly closures.
Maintain the Contract Follow-up Tool for the area and ensure regular cross check of information with other departments to ensure reliability of information.
Send the CFU tool to capital on a weekly and monthly basis
Stay informed on projects financial situation and status (underspent, overspent, activities issues, liquidation periods, new projects… through FS and BFUs) to provide accurate information at area level and avoid any financial risk for Acted
Based on needs, support the Finance Team focal points in following-up financial reports with partners, reviewing reports supportive and ensuring timely and compliant payment of partner.
Training and Capacity Building:
Ensure training of the area finance staff on ACTED FLAT Procedures and tools, travelling through the area might be necessary
Contribute to the global efficiency enhancement of the teams
Support trainings on financial management to local partners if needed
AOB
Ensure communication of relevant information to relevant parties within the Finance Department or other Department to ensure smooth functioning of Acted oPt in Gaza.
Ensure raising any financial risk for Acted oPt or Acted as an organization to line and technical manager
IV-Qualifications:
A bachelor’s degree in Finance , Accounting or any related field.
Minimum 5 years’ experience in relevant field.
At least three years of experience working with NGOs, INGOs, possibly in similar roles.
Ability to handle multiple assignments & meet deadlines.
Strong problem-solving and decision-making skills.
Mature professional attitude, excellent communication, creative and flexible with ability to work in a team.
Computer skills, especially on Microsoft (word , excel , etc.)
Excellent in written & spoken English/ Arabic.
Applying Process
V-Submission of applications:
Interested candidates can apply by clicking on the below link:
Area Finance Officer
The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.
Only shortlisted candidates will be contacted for an interview. No telephone inquiries will be received.