SOS Children’s Villages takes action for children as an independent non-governmental social development organization. We build families for children in need, we help them shape the development of the community, we respect varying religions and cultures, and we work in countries and communities where our mission can contribute to development.
الترجمة الكاملة لإعلان التوظيف تجدوها تحت الاعلان مباشرة ضمن الرد على الموضوع
Position Title: Procurement and Admin Officer
Direct supervisor: Project Manager
Working location: Nablus with frequent visits to Bethlehem & North areas.
Status: Part-time, limited contract (depends on project duration, availability of funds and satisfactory performance)
Child Safeguarding Commitment:
SOS Children’s Villages works with children’s and youth. Any applicant he/she should act in a way that safeguards children and youth from all forms of discrimination, abuse, mistreatment and neglect, and will keep data about the children and youth in SOS Children’s Villages programmes confidential. He/she will report all concerns regarding actual or potential child abuse, mistreatment or any other violation of the Child Protection Policy according to our reporting and responding system. For sure, He/she would be protected and supported by the organization.
PSEA Standards:
SOS Children’s Villages has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Equal Opportunity Employer:
SOS Children’s Villages is an equal opportunity for employer and values. We do not discriminate on the basis of race, religion, color, national origin, gender, age, marital status, veteran status, or disability status.
Mission of the position:
The Procurement & Admin Officer is responsible for supporting the Norht Project in all procurement, logistics, administrative and secretarial tasks. The position ensures the effective acquisition of goods and services, efficient office management, proper documentation flow, and smooth communication within and outside the project.
The officer ensures adherence to SOS procurement and finance guidelines, maintains high standards of professionalism and confidentiality, and supports the project team in meeting operational and administrative needs in a timely and cost‐effective manner.
Main clients:
• Project Manager
• Project Team
• National Procurement Coordinator & National Finance Team.
• External suppliers and service providers
• Visitors and partners
Key performance areas and main responsibilities:
1. Procurement, Logistics & Supply Chain Duties
Market Review
• Regularly identify new opportunities, including the sourcing of new suppliers, methods, and practices to increase efficiency and meet the organizations’ goals
• Prepare a list of expected suppliers/ service providers.
• Assist his/her clients in developing key performance indicators for new and existing suppliers and conduct regular supplier pre-qualifications and evaluations
Validation of Needs:
• Supports the project manager in validating requested acquisitions through performing record checks and field visits to locations when necessary.
• Compiles and prepares location Admin needs for recurring acquisitions (Stationery, Printing Materials, spare parts, etc.) and support in alignment with procurement thresholds.
Procurement operations & Processes:
• Keep abreast of project Approved Procurement Plan.
• Liaise with the project finance coordinator to confirm the sufficiency of budget lines.
• Organize the proper flow of purchase requisitions and sort them according to priorities.
• Check the sufficiency of Specifications and ToRs
• Implement procurement procedures per defined thresholds, obtain ND’s approval when limitations araise
• Prepare Request for quotations and draft Tender Documents.
• Coordinate the opening, solicitation, dissemination and collection of offers.
• Act as a focal point for properly addressing bidders’ queries.
• Act as a non-voting member within the evaluation committee.
• Prepare the evaluation minutes and obtain necessary reviews and approvals.
• Prepare the supply order, obtain essential approval and submit it to the awarded vendors.
• Coordinate the delivery of requested service/good within the locations with requesting facility.
Suppliers Administration:
• Prepare the contractual agreements.
• Collect clients post-acquisition feedback on suppliers and share them with the ND and FCD.
• Keep updated Vendors and price list.
• Prepare and send awarding/regret letters to suppliers.
Safeguarding of Assets
• Maintain an updated inventory/ Fixed Asset list.
• Keep abreast of assets movement within the locations.
• Prepare the “in custody” documents.
• Prepare a list of dormant/revoked assets and submit them to FCD.
• Keep a list of guarantees.
Reporting & documentation
• Ensure update NA’s Suppliers List.
• Prepare quarterly reports on procurement progress.
• Prepare inputs to cash flow and liquidity plans.
• Ensure the complete documentation for the acquisition; requisitions, approvals, delivery, bill of lading, inspection, warranty etc. and prepare claims.
• Maintain paper and electronic archiving for procurement documents.
2. Administrative & Secretarial Duties
Provides Secretarial Support
• Answers all routine correspondence independently. Deals with more complex matters in cooperation with the Project Manager.
• Schedules meetings, appointments, and coordinates overseas travel reservations for project staff with the National Office administrative team.
• Prepares agendas and records minutes of staff meetings. Observes strict confidentiality with regard to the proceedings of all meetings.
• Circulates memos and other documents as requested.
• Maintains a Stationary Register. Ensures that there is always a sufficient stock of envelops stamps etc. Obtains and distributes new supplies as necessary.
• Performs other secretarial tasks such as photocopying, binding and filing.
• Drafts reports as requested by the project manager.
Ensures Effective (HR) Personnel Administration
• Co-ordinates HR matters with the HR in the NO.
• Develops simple but effective personnel administrative procedures for the project, in accordance with the policies of the SOS organisation.
• Assist in updating The Project employee files.
• Assists in the Orientation of new employees.
• Assists in organising logistic matters related to employee schedules.
• Keeps a record of the project internal and external workshops.
• The project Administrative Assistant is responsible for coordinating and supervising the work of service staff within the project and National office when needed.
Ensures High Standards of Efficiency and Organisation
• Exercises good time management skills. Maintains an attendance register for all project staff.
• Maintains a well-organised office, ensuring cleanliness and good order.
• Keep up-to-date files and records concerning the project beneficiaries, donors, meetings, correspondence, etc. Ensures the proper safekeeping of all such records, and limits access only to authorised staff members.
• Maintains complete confidentiality in all matters relating to the project operations, and strictly avoids gossip.
• Coordinates major visits with the NO administrative team.
Ensures the Smooth Flow of Correspondence and Communication
• Places out-going and receives incoming calls. Assists callers as required and takes note of necessary messages.
• Sends faxes for project staff. Maintains a fax register. Ensures all personal calls and faxes are charged to the person concerned.
• Receives and distributes incoming mail, and prepares all outgoing mail. Registers all outgoing mail and arranges for it to be posted. Dispatches urgent mail by courier.
Creates a Welcoming Atmosphere
• Welcomes all visitors and ensures they receive any assistance they require, or are directed to other staff members as necessary.
• Ensures there is always someone to perform reception duties, if absent for any period of time.
Translation
• Translate written documents (e.g., emails, reports, memos, presentations) between [English] and [Arabic] with accuracy and cultural sensitivity.
• Interpret verbal communications during meetings, phone calls, or client interactions as needed.
3. General
• Carries out all duties in an exemplary manner.
• Performs any other reasonable duties as assigned by the immediate supervisor.
Safeguarding Commitment
• Responsible within own area of work to raise awareness of the SOS Child and Youth Safeguarding Policy, Anti-Corruption Regulation, Code of Conduct principles and to prevent and protect children from all forms of abuse, abandonment, exploitation, violence and discrimination
• Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the IOR CS focal person and/or to the respective line manager.
• Responsible for reporting/managing, mitigating or escalating conflicts of interest to the next hierarchical level.
• Responsible for individual responsibilities under the articles 19.1 and 19.2 of Anti-corruption regulation.
Qualifications and Competencies for the position:
Must Criteria:
• BA Degree in the field of Business Administration, Finance, Accounting or related field.
• Working experience of 3-5 years in Procurement and Administrative support.
• Experience in working for NGOs.
• Experience in working with Internationally funded projects.
• Very good knowledge of contract management.
• Very good knowledge of English.
• Ability to translate between [English] and [Arabic] languages.
• Good communications skills.
• Excellent computer and Microsoft office skills (Word, Excel and Power point).
Competencies – knowledge, skills, abilities:
• Able to manage own time and to work under high pressure
• Good communication skills.
• Analytical Thinking.
• Dynamic and proactive
• Self-motivated and teamwork skill.
• Good knowledge of Palestinian Charities Law.
Preferred additional criteria
• Advanced Credentials in procurement, supply chain etc are preferred.
آخر موعد للتقديم: 17 - Feb - 2026
المكان: نابلس
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
Applying Process
Interested candidates must send their Cover Letter including related job achievements, CV, and three traceable references to:
recruitment@sos-palestine.org by Tuesday 17/02/2026
Indicating in the subject line: Procurement and Admin Officer - “Name of the applicant”,
Otherwise, it will not be considered. This post is open for both internal and external candidates. Only short-listed candidates will be contacted. Applications after the deadline will be excluded. Applications not conforming to the conditions will not be consider.
الترجمة الكاملة لإعلان التوظيف تجدوها تحت الاعلان مباشرة ضمن الرد على الموضوع
Position Title: Procurement and Admin Officer
Direct supervisor: Project Manager
Working location: Nablus with frequent visits to Bethlehem & North areas.
Status: Part-time, limited contract (depends on project duration, availability of funds and satisfactory performance)
Child Safeguarding Commitment:
SOS Children’s Villages works with children’s and youth. Any applicant he/she should act in a way that safeguards children and youth from all forms of discrimination, abuse, mistreatment and neglect, and will keep data about the children and youth in SOS Children’s Villages programmes confidential. He/she will report all concerns regarding actual or potential child abuse, mistreatment or any other violation of the Child Protection Policy according to our reporting and responding system. For sure, He/she would be protected and supported by the organization.
PSEA Standards:
SOS Children’s Villages has a zero tolerance to Sexual Exploitation and Abuse of beneficiaries. Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility and all staff are required to adhere to the Code of Conduct, that enshrines principles of PSEA, at all times (both during work hours and outside work hours). Familiarization with, and adherence to, the Code of Conduct is an essential requirement of all staff, in addition to related mandatory training. All staff must ensure that they understand and act in accordance with this clause.
Equal Opportunity Employer:
SOS Children’s Villages is an equal opportunity for employer and values. We do not discriminate on the basis of race, religion, color, national origin, gender, age, marital status, veteran status, or disability status.
Mission of the position:
The Procurement & Admin Officer is responsible for supporting the Norht Project in all procurement, logistics, administrative and secretarial tasks. The position ensures the effective acquisition of goods and services, efficient office management, proper documentation flow, and smooth communication within and outside the project.
The officer ensures adherence to SOS procurement and finance guidelines, maintains high standards of professionalism and confidentiality, and supports the project team in meeting operational and administrative needs in a timely and cost‐effective manner.
Main clients:
• Project Manager
• Project Team
• National Procurement Coordinator & National Finance Team.
• External suppliers and service providers
• Visitors and partners
Key performance areas and main responsibilities:
1. Procurement, Logistics & Supply Chain Duties
Market Review
• Regularly identify new opportunities, including the sourcing of new suppliers, methods, and practices to increase efficiency and meet the organizations’ goals
• Prepare a list of expected suppliers/ service providers.
• Assist his/her clients in developing key performance indicators for new and existing suppliers and conduct regular supplier pre-qualifications and evaluations
Validation of Needs:
• Supports the project manager in validating requested acquisitions through performing record checks and field visits to locations when necessary.
• Compiles and prepares location Admin needs for recurring acquisitions (Stationery, Printing Materials, spare parts, etc.) and support in alignment with procurement thresholds.
Procurement operations & Processes:
• Keep abreast of project Approved Procurement Plan.
• Liaise with the project finance coordinator to confirm the sufficiency of budget lines.
• Organize the proper flow of purchase requisitions and sort them according to priorities.
• Check the sufficiency of Specifications and ToRs
• Implement procurement procedures per defined thresholds, obtain ND’s approval when limitations araise
• Prepare Request for quotations and draft Tender Documents.
• Coordinate the opening, solicitation, dissemination and collection of offers.
• Act as a focal point for properly addressing bidders’ queries.
• Act as a non-voting member within the evaluation committee.
• Prepare the evaluation minutes and obtain necessary reviews and approvals.
• Prepare the supply order, obtain essential approval and submit it to the awarded vendors.
• Coordinate the delivery of requested service/good within the locations with requesting facility.
Suppliers Administration:
• Prepare the contractual agreements.
• Collect clients post-acquisition feedback on suppliers and share them with the ND and FCD.
• Keep updated Vendors and price list.
• Prepare and send awarding/regret letters to suppliers.
Safeguarding of Assets
• Maintain an updated inventory/ Fixed Asset list.
• Keep abreast of assets movement within the locations.
• Prepare the “in custody” documents.
• Prepare a list of dormant/revoked assets and submit them to FCD.
• Keep a list of guarantees.
Reporting & documentation
• Ensure update NA’s Suppliers List.
• Prepare quarterly reports on procurement progress.
• Prepare inputs to cash flow and liquidity plans.
• Ensure the complete documentation for the acquisition; requisitions, approvals, delivery, bill of lading, inspection, warranty etc. and prepare claims.
• Maintain paper and electronic archiving for procurement documents.
2. Administrative & Secretarial Duties
Provides Secretarial Support
• Answers all routine correspondence independently. Deals with more complex matters in cooperation with the Project Manager.
• Schedules meetings, appointments, and coordinates overseas travel reservations for project staff with the National Office administrative team.
• Prepares agendas and records minutes of staff meetings. Observes strict confidentiality with regard to the proceedings of all meetings.
• Circulates memos and other documents as requested.
• Maintains a Stationary Register. Ensures that there is always a sufficient stock of envelops stamps etc. Obtains and distributes new supplies as necessary.
• Performs other secretarial tasks such as photocopying, binding and filing.
• Drafts reports as requested by the project manager.
Ensures Effective (HR) Personnel Administration
• Co-ordinates HR matters with the HR in the NO.
• Develops simple but effective personnel administrative procedures for the project, in accordance with the policies of the SOS organisation.
• Assist in updating The Project employee files.
• Assists in the Orientation of new employees.
• Assists in organising logistic matters related to employee schedules.
• Keeps a record of the project internal and external workshops.
• The project Administrative Assistant is responsible for coordinating and supervising the work of service staff within the project and National office when needed.
Ensures High Standards of Efficiency and Organisation
• Exercises good time management skills. Maintains an attendance register for all project staff.
• Maintains a well-organised office, ensuring cleanliness and good order.
• Keep up-to-date files and records concerning the project beneficiaries, donors, meetings, correspondence, etc. Ensures the proper safekeeping of all such records, and limits access only to authorised staff members.
• Maintains complete confidentiality in all matters relating to the project operations, and strictly avoids gossip.
• Coordinates major visits with the NO administrative team.
Ensures the Smooth Flow of Correspondence and Communication
• Places out-going and receives incoming calls. Assists callers as required and takes note of necessary messages.
• Sends faxes for project staff. Maintains a fax register. Ensures all personal calls and faxes are charged to the person concerned.
• Receives and distributes incoming mail, and prepares all outgoing mail. Registers all outgoing mail and arranges for it to be posted. Dispatches urgent mail by courier.
Creates a Welcoming Atmosphere
• Welcomes all visitors and ensures they receive any assistance they require, or are directed to other staff members as necessary.
• Ensures there is always someone to perform reception duties, if absent for any period of time.
Translation
• Translate written documents (e.g., emails, reports, memos, presentations) between [English] and [Arabic] with accuracy and cultural sensitivity.
• Interpret verbal communications during meetings, phone calls, or client interactions as needed.
3. General
• Carries out all duties in an exemplary manner.
• Performs any other reasonable duties as assigned by the immediate supervisor.
Safeguarding Commitment
• Responsible within own area of work to raise awareness of the SOS Child and Youth Safeguarding Policy, Anti-Corruption Regulation, Code of Conduct principles and to prevent and protect children from all forms of abuse, abandonment, exploitation, violence and discrimination
• Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the IOR CS focal person and/or to the respective line manager.
• Responsible for reporting/managing, mitigating or escalating conflicts of interest to the next hierarchical level.
• Responsible for individual responsibilities under the articles 19.1 and 19.2 of Anti-corruption regulation.
Qualifications and Competencies for the position:
Must Criteria:
• BA Degree in the field of Business Administration, Finance, Accounting or related field.
• Working experience of 3-5 years in Procurement and Administrative support.
• Experience in working for NGOs.
• Experience in working with Internationally funded projects.
• Very good knowledge of contract management.
• Very good knowledge of English.
• Ability to translate between [English] and [Arabic] languages.
• Good communications skills.
• Excellent computer and Microsoft office skills (Word, Excel and Power point).
Competencies – knowledge, skills, abilities:
• Able to manage own time and to work under high pressure
• Good communication skills.
• Analytical Thinking.
• Dynamic and proactive
• Self-motivated and teamwork skill.
• Good knowledge of Palestinian Charities Law.
Preferred additional criteria
• Advanced Credentials in procurement, supply chain etc are preferred.
آخر موعد للتقديم: 17 - Feb - 2026
المكان: نابلس
الدرجة العلمية: البكالوريوس
الخبرة: 3 سنوات
Applying Process
Interested candidates must send their Cover Letter including related job achievements, CV, and three traceable references to:
recruitment@sos-palestine.org by Tuesday 17/02/2026
Indicating in the subject line: Procurement and Admin Officer - “Name of the applicant”,
Otherwise, it will not be considered. This post is open for both internal and external candidates. Only short-listed candidates will be contacted. Applications after the deadline will be excluded. Applications not conforming to the conditions will not be consider.
التعديل الأخير: